Job Description

Key Responsibilities:

Primary: Event Coordination

• Event Planning and Logistics: Manage the end-to-end planning of events, including venue selection, vendor coordination, logistics, and execution, ensuring smooth and memorable experiences.

• Budgeting and Cost Management: Prepare and track event budgets, balancing cost efficiency with high-quality service.

• Client Consultation: Work closely with clients to understand their event goals, provide customized solutions, and exceed their expectations.

• Vendor Management: Establish and maintain relationships with vendors, negotiate contracts, and ensure timely delivery of services.

• Event Execution: Oversee on-site event management to handle last-minute issues and ensure successful outcomes.

• Post-Event Follow-Up: Conduct post-event reviews, gather feedback, and suggest improvements to enhance future event experiences.

Secondary: Business Development

• Client Prospecting: Support business development efforts by identifying and reaching out to potential clients within the industry, attending networking events, and generating leads.

• Client Onboarding: Assist in onboarding new clients, ensuring a smooth transition and clear understanding of the company’s event capabilities.

• Sales Support: Collaborate with the sales team to provide event proposals, presentations, and pricing information for potential clients.

• Relationship Building: Foster ongoing relationships with clients to encourage repeat business and referrals.

• Market Research: Stay updated on industry trends, competitor offerings, and emerging client needs to enhance service offerings.

Qualifications:

• Education: Bachelor’s degree in Event Management, Marketing, Business Administration, or related field.

• Experience: 2-4 years of experience in event coordination, with some exposure to business development or client-facing roles preferred.

• Technical Skills: Proficiency in Microsoft Office Suite; familiarity with CRM tools (e.g., Salesforce) is a plus.

• Communication Skills: Excellent interpersonal and written communication skills for effective client interactions and team collaboration.

• Project Management Skills: Strong organizational abilities, able to manage multiple events and timelines effectively.

Key Competencies:

• Detail-Oriented: High attention to detail in all aspects of event planning and client interactions.

• Client-Centric: Skilled at understanding and responding to client needs, ensuring a positive experience.

• Proactive: Self-motivated with a problem-solving mindset, capable of managing event issues as they arise.

• Goal-Oriented: Able to work toward both event success and business development targets in support of the company’s growth.